Job Description

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Parsippany, New Jersey. In this role, you will play a key part in ensuring compliance with company and state regulations for hauler vendors and their fleets, while also supporting day-to-day administrative functions within the transportation team. If you excel in organization, communication, and multitasking, this position offers an engaging opportunity to contribute to operational success.

Responsibilities:
• Maintain accurate records of vehicle registrations, permits, insurance, and safety documentation to ensure compliance with company and state regulations.
• Verify hauler vendor compliance by reviewing fleet documentation and addressing any discrepancies.
• Assist with processing hauler payments, ensuring all necessary documents and approvals are in place.
• Support daily administrative operations by organizing and managing transportation-related information.
• Respond to inbound and outbound calls, addressing inquiries and providing timely resolutions.
• Coordinate schedules and appointments to streamline transportation team activities.
• Handle email correspondence professionally, ensuring timely communication with vendors and internal teams.
• Perform data entry tasks to maintain up-to-date and accurate records.
• Provide customer service support, addressing concerns and fostering positive relationships with vendors.• Proven experience in administrative roles, preferably within transportation or logistics.
• Strong customer service skills with the ability to handle inquiries professionally and efficiently.
• Proficiency in data entry with a keen eye for accuracy.
• Excellent written and verbal communication skills, including email correspondence.
• Ability to manage inbound and outbound calls effectively.
• Skilled in scheduling and appointment coordination.
• Highly organized with the ability to multitask and prioritize tasks in a fast-paced environment.
• Familiarity with compliance processes and documentation is a plus.

Job Tags

Contract work,

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