Job Description

Lassen Community College District

Susanville, CA 96130

Administrative Assistant II - Counseling

Salary: $40,298.36 - $59,657.65

Close Date: 07/31/2025

Performs a variety of specialized clerical and administrative support duties, including (but not limited to) transcribing of complex, specialized, or technical notes or dictation, composing of original documents, development and administration of office routines and systems; independent research; budgetary record keeping and payroll data processing; and reception.

Education and Experience

The position requires post high school course work in clerical science or a related business field equivalent to a year of business school plus 2 years of progressively responsible experience in a clerical capacity. It is desirable that experience be in an area similar to the department of assignment. Additional progressively responsible experience in a clerical capacity may substitute for higher education.

Essential Duties and Responsibilities

• Performs clerical duties involving application of learning from prior experience and the use of independent judgment and an understanding of departmental functions and procedures.

• Develops and maintains a working knowledge of special terminology related to the function to which assigned.

• Types from rough drafts or verbal instructions a variety of materials such as letters, memoranda, recurring reports, and statistical data. Composes routine correspondence and forms as necessary. May take and transcribe dictation as assigned.

• Initiates and answers telephone calls. Schedules appointments. Explains general program policies and procedures within the scope of authority. Provides information of a general or limited technical nature.

• Arranges meetings as directed. Prepares schedules and informs participants, confirming dates and times. Makes hotel and travel reservations as directed. Attends meetings as assigned. Records, transcribes, and distributes minutes as directed.

• Maintains records of committee proceedings, assists in the preparation of departmental reports by gathering and summarizing information from a variety of sources.

• Evaluates existing intra-office workflow and recommends new or revisions to current procedures, processes, forms, and time lines to make a single office function more efficiently.

• May provide training and work guidance to student workers or other staff as directed.

• May process periodic payroll and personnel information on routine faculty and/or classified personnel timesheets. May prepare and forward of payroll authorizations.

• Occasionally receives, handles, and stores confidential or sensitive information pertaining to the College, its students, or staff. Maintains confidentiality as required.

• Maintains budget records and files. May gather and compile information required by management for budget development and compliance. May create documents to fit the needs of the department.

• May work with outside community agencies and/or provide support to other departments on an intermittent basis.

• Maintain office supplies, placing orders as necessary. Negotiating with vendors for most cost-effective option.

• Performs other duties as assigned that support the overall objective of the position.

Diversity Statement

All employees must have an equity – minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

Knowledge and Skills

Requires a well-developed working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing. Requires knowledge of common office equipment such as computer, fax machine, scanner, laminator, hand cart, paper cutter, etc. Requires thorough knowledge of proper English usage, grammar, spelling, and punctuation. Requires knowledge of and skill in using common office productivity software (word processing and spreadsheet) and data entry screens for inputting and extracting information from databases. Requires basic math skills sufficient to do sums, products, quotients, percentages and ratios. Must be skilled in using various standard office machines, including personal computers with word processing and spreadsheet applications.

Abilities

Requires the ability to independently perform all of the duties of the position efficiently and effectively. Must be able to perform complex office and clerical work with speed and accuracy. Must be able to learn, interpret, explain and apply knowledge of College and department organization, operations, programs, functions and special department terminology and campus software to relieve an administrator or manager of certain administrative details. Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. Requires the ability to communicate with students, staff, and the public using courtesy, and in a manner that reflects positively on the department and the College. Must be able to maintain confidentiality of sensitive information.

Physical Demands

Requires the ability to sit, stand, walk, bend, stoop, and kneel. Sufficient hand/eye coordination and manual dexterity to keyboard at an advanced rate (about 60 wpm); sufficient visual acuity to recognize words letters and numbers. Requires the ability to occasionally lift, carry and push light to medium weight materials.

Documents Needed to Apply

Required Documents

• Resume

• Cover Letter

• Transcripts

Optional Documents

• Letter of Recommendation

• Transcripts (2)

• Transcripts (3)

• Letter of Recommendation (2)

• Letter of Recommendation (3)

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