Job Description

Development Administrative Assistant

Location : Saint Vincent Academy (SVA), Newark, NJ

Position Type: Full-Time, In-Person

About Saint Vincent Academy

Saint Vincent Academy is a Catholic, college-preparatory high school for young women, rooted in the legacy of the Sisters of Charity of Saint Elizabeth. Located in Newark, NJ, SVA is committed to empowering young women to become compassionate leaders, critical thinkers, and agents of positive change in their communities.

Position Overview

Saint Vincent Academy is seeking a detail-oriented and proactive Development Administrative Assistant to join our Development team in a full-time capacity. This position plays a vital role in supporting the operational and administrative functions of the development office, with a focus on data management, donor stewardship, and event coordination.

The Development Administrative Assistant will manage the donor database (Raiser’s Edge), oversee gift processing and acknowledgments, support financial reconciliation, and assist with fundraising campaigns and events. This role is ideal for someone who is highly organized, tech-savvy, and passionate about advancing the mission of SVA.

Key Responsibilities

Database & Gift Management

· Manage and maintain the Raiser’s Edge donor database, ensuring accuracy and integrity of donor records.

· Process all gift entries and generate timely gift acknowledgments.

· Perform regular finance reconciliation in collaboration with the business office

(tuition updates, bank deposits, etc.)

· Assist with database troubleshooting and support data-related projects.

Fundraising Support

· Lead the coordination and execution of the Annual Appeal, including mailings, tracking, and reporting.

· Support the development team in donor stewardship and cultivation efforts.

· Assist in preparing donor reports and mailing lists.

· Conduct prospective donor research on existing or potential major donors, corporate partners, and foundation supporters.

Event & Logistics Support

·  Provide logistical and administrative support for fundraising events, including planning, vendor coordination, and on-site execution.

· Assist with event communications, RSVPs, and follow-up.

General Development Support

·  Maintain organized development files.

· Assist in the creation and distribution of marketing and collateral materials.

· Schedule meetings and maintain calendars.

· Work closely with the President.

· Assist with other development projects and duties as assigned by the Director of Development.

Qualifications

Education & Experience

·  Bachelor’s degree or equivalent combination of education and experience preferred.

· 1–3 years of experience in nonprofit development, fundraising, administrative support, or similar.

· Experience with Raiser’s Edge or similar donor database preferred.

· Experience with QuickBooks or similar database preferred.

Essential Skills

· Strong attention to detail and organizational skills.

· Excellent written and verbal communication abilities.

· Proficiency in Microsoft Office Suite, especially Word and Excel.

· Ability to manage multiple tasks and meet deadlines.

· Discretion and ability to handle confidential information.

· Team-oriented with a collaborative spirit and a commitment to SVA’s mission.

How to Apply

To apply, please submit a combined PDF of your resume and cover letter describing your interest in the position to development@svanj.org. Applications will be reviewed on a rolling basis, with priority given to submissions received by June 30, 2025.

Job Tags

Similar Jobs