Job Description

Our client is seeking an Executive Administrative Assistant to provide support to the Executive Team. This position will be fully onsite in the White Plains, NY office. The schedule is from Monday through Friday, 9am to 5pm.

Responsibilities:

• Manage multiple executive calendars, schedule appointments, and reconcile scheduling conflicts.
• Coordinate and organize meetings, including preparing materials such as presentation books and PowerPoint presentations.
• Arrange domestic and international travel accommodations, including flights, hotels, and transportation.
• Process and track travel and expense reports for the CEO and other executives.
• Assist in various projects, meetings, and provide support to other Administrative Assistants as needed.
• Maintain and organize filing and record retention systems.
• Provide backup coverage for the Front Desk Administrative Assistant on a rotating schedule.
• Assist with distribution of incoming mail and other documents.
• Perform additional administrative duties as required.

Qualifications:

• Bachelor degree or equivalent work experience.
• Minimum of seven years' experience providing administrative support to senior executives; preference for experience in Private Equity or Asset Management firms.
• Strong analytical skills with demonstrated ability to improve processes and efficiency.
• Ability to work in a fast-paced environment, manage multiple priorities, and adapt to shifting deadlines with minimal supervision.
• Exceptional attention to detail, organizational skills, and ability to multi-task.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook).

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