Job Description

Office Coordinator
Location: Mid Wilshire area of Los Angeles
Schedule: full-time, on-site | Monday-Friday, 8:30 am - 5:00 pm
Duration: Temp-to-Hire (ideal conversion in 5-6 months)
Reports To: CFO and Managing Director
Salary: $30-$35/hr

Job Summary:
The Office Coordinator provides administrative support to the executive management team, works closely with all staff in maintaining efficient company/office operations, and is often the first point of contact for managing inquiries from client base. This position is 5 days per week in the office, reports to all members of Executive Management

Key Responsibilities:
o Coordinate meetings and conference calls; draft correspondence; RSVPs for invitations to community events; expense reports; project management
o Open and close office daily; collect and handle incoming and outgoing mail; greet office visitors; coordinate food/beverage setup for office and in-house meetings; oversee management and staff events; organize office and staff calendars; filing and scanning
o Handle incoming calls; oversee phone/voicemail and backup systems maintenance; manage weekly service with IT personnel
o Provide office supply purchase requests to the Finance department; coordinate emergency supplies and procedures; ; ensure office equipment is in good working order; communicate and work with vendors and maintenance workers
o Assist Grants Administrator with grants management process
o Monitor grant activity and maintain and update grant records and files

Qualifications:
* Bachelor's Degree
* Minimum 10 years' professional work experience
* Experience in the non-profit space and philanthropy
* Proficiency with MS Office applications
* Grant support and database experience desired (familiarity with GivingData a plus)

**Skills assessment required prior to placement and/or hire

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Full time, Temporary work, Work experience placement, Local area, Monday to Friday,

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